Preparation and posting of service charge demands and ground rent 

demands if applicable. 

 

Collection of ground rent/service charges and banking the same on your 

behalf. 

 

Preparation projection of expenditure for service charges.

 

Payment of expenditure invoices.

 

Arrears collection.

 

Preparation and delivery of Section 20 notices.

 

A copy of the annual statement of income/expenditure for each 

financial year to be independently audited and submitted to each 

leaseholder. 

 

Arranging routine cleaning/maintenance to the structure and common 

parts. 

 

Arranging for the testing of fire alarms and emergency lighting 

 

Arranging health & safety reports i.e. asbestos/fire.

 

Liaising with leaseholders who have routine inquiries.

 

Advice given on Landlord & Tenant Procedures.

 

Insurance Valuations.

 

Obtaining quotations for buildings insurance and deal with any claims 

for the common parts.

Provide reports to Directors prior to any meetings they have.

Organise all aspects of repair/maintenance.

Undertake Planned Maintenance Schedules for short/long term works.

Regular inspections of the common areas/site.

 

 

Section 20 Notices including the obtaining of tenders for work 

and supervision of the same. 

 

Attendance at AGM/Director Meetings as required. Taking 

minutes of the same. 

 

Dealing with applications from leaseholders regarding proposed 

alterations to individual apartments. 

 

Supervision of suppliers of services.

© 2018 by Freeman & Mitchell Ltd. All rights reserved.

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